Karatry's AI can read your books, answer your questions and draft work for you. It can only do a short list of things, and we picked each one. Anything that moves money or stock waits for your approval.
We went through everything you can do in Karatry and decided, one by one, what the AI may touch.
Karatry has 343 things a person can do in it. The AI can reach 16 of them. 8 of those wait for your approval: recording a payment, shipping an order, raising an invoice, creating or confirming a sales order, putting a piece into stock, and changing a style's parts list.
It cannot touch the rest at all. That includes deleting, refunds, credit notes, billing, repricing the catalog, restore points, accounting sync and sign-in settings. When we add something new to Karatry, the AI can't reach it until we decide it can.
And how the data itself is isolated →Questions and lookups run straight away. Money and stock always wait for your click.
A few harmless drafts run on their own too: a new customer, vendor, style, stock item or repair record, or a note. You can undo any of them. Each one is on record under the name of the person who asked for it.
When the AI has just read a document you uploaded, or text someone typed into a record, even those drafts wait for your approval. Text like that can carry instructions aimed at the AI.
When the AI wants to record a payment or ship an order, it shows you a card first.
The card says exactly what will happen: which customer, which style, which piece, how much. What runs is what the card showed you. When you click, Karatry checks again that your role allows it.
An approval is good for ten minutes. It works once, so nothing runs twice, and only in your workspace. If you decline, that is recorded too.
Every workspace has a daily limit on AI use. It is tighter during the trial, and trial AI is never billed. When the limit is reached, the AI pauses until midnight UTC. Nothing else in Karatry stops.
This limit is separate from the $10 of Karatry AI each seat includes every month. The pricing page sets that out.
You can connect your own key from Anthropic, OpenAI, Google or a compatible gateway. We store it encrypted and never show it back to you in full.
Your provider bills you for that use. Karatry charges nothing for it on any plan, and it never counts against the Karatry AI your seats include. It still counts toward the daily limit.
No. Recording a payment, raising an invoice, shipping an order and putting a piece into stock all wait for your click. The AI shows you a card, and nothing happens until you approve it. An approval is good for ten minutes and works once.
Yes, a little. Questions and lookups run on their own, since that is the point of asking. So do small drafts like a new customer record or a note. They are on record and you can undo them. Money and stock always wait for you.
The AI can only do the short list of things we gave it, whatever a document says. Anything that moves money or stock still needs your click. When the AI has just read a document or typed-in text, even its small drafts wait for your approval. Karatry decides that before the AI reads a word, so the text can't talk its way around it.
No. It sees only your workspace, the same as you do. It also has the same permissions as the person asking. If your role can't do something by hand, the AI can't do it for you. The security page explains how your data is kept separate.
Yes, as we add to Karatry. Anything new starts out of the AI's reach until we decide otherwise. Money and stock will always wait for your approval.
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